Business Support Officer

Компания "SMEC International"

• Work permit and visa process for all ex-pats, ensuring all ex-pats has valid visas and timely action is taken for their extensions, registration of ex-patswithin 3 days;
• Support Finance Team with vendor documents, receipts, and other required documents for the monthly Invoice process;
• Organize timely review and reporting of incoming documents to the team, administration of control over the correctness of documents submitted for signature;
• Maintain proper filing system of all correspondences, letters, Invoices, approvals, and personal files, both on soft as well as hard copies;
• Maintain inventory of assets and conduct monthly inventory checks;
• Supplies such as stationery, snacks, and consumable materials in a timely and cost-effective manner;
• Assist other team members, when needed, within the assigned scope;
• Organize photocopying, binding, and scanning of documents, whenever required;
• Arrange ticket booking by air or by land for local as well as international travel;
• Arrange hotel/accommodation for the business trips of the team members;
• Manage arranging transportation for the team members, when required;
• Follow up with landlords on any premises-related matters and ensure the required task is completed in a timely manner;
• Regular communications and follow up with the team for the required information and documents.

Requirements:

• Documents registration and processing methods;
• Business correspondence procedure using standard forms,
• Fundamentals of ethics and aesthetics;
• Business communication rules;
• Basis of labour organization and management, administrative law and labour legislation;
• Safety and labour protection rules, fire safety requirements.
• English (both written and spoken)

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